How to Choose a Band for Your Wedding It may feel like a gargantuan task having to choose a wedding band, with all the seemingly endless choices available. Making a random choice is not even an option. So how indeed do you go about this part of the preparations? After you have booked a date for your wedding, it’s never too early to start your search for the right band. As it goes with all other event vendors, the good ones must be booked early. When selecting a band, consider that your music volume should just be below the level of conversation. You don’t need rock stars here. Ambiance is the thing. Additionally, you have to decide on two major points. First, should the music be strictly instrumental or with a little vocals? Second, do you want classical, jazz or pop, or a combo?
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Next step is to decide on the number of musicians and the configuration. When price and space are factors, quartets, trios, duos and soloists are your most popular options. Soloists will usually come with guitarists, keyboardists, steel percussionists and harpists. Duos, trios and quartets will frequently be accompanied with the mentioned musicians, plus brass and string players and bassists.
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Before you decide on your ceremony music, check if there are any requirements or restrictions imposed by your church or whoever is officiating the wedding. At the reception, there must be dance music, of course. You have to consider here what type of music you want to be played, how big the band will be, and all the specifics. For instance, will it be a male or female lead singer? What instruments do you want more of? Horns, strings and guitars or perhaps accordions and button boxes? Do you want a band that will interact with your guests, or one that is more restrained? Logistics must, of course, be taken into account – dance floor and stage area, storage for the band’s equipment, electrical outlet availability, limitations on volume, etc. As soon as you have limited your band options to 3 or 4, call each of them and inquire about their pricing and availability. This is also one way of knowing whether or not you and the band are a good fit. You will also be able to observe signs of the musician’s professional demeanor. You would also like to know if they have a website, and if they can give you any printed, audio or video samples of their past wedding performances. Reputable bands will normally have at least two or three that they can show you. Another point you have to look into is whether or not the band knows how to conduct wedding festivities. These include, among others, the toasts, cake-cutting, throwing of bouquet and garter, etc. After choosing on a band, it’s time to put your agreements in written form via a contract called “performance agreement.” This will be supplied by the band, and will cover all pertinent information such as when the wedding will be, where it will happen, how much you pay the band, the method of payment, and so on. Finally, don’t forget to talk about overtime fees. Usually, you need to pay 50% in advance, and the other 50% on the date of the occasion.